Free invoice template for tradespeople

Legal requirements (UK)#

If you are VAT registered, your invoices must include:

• Your business name and address
• Your VAT registration number
• Invoice date and a unique invoice number
• Customer's name and address
• Description of the goods or services
• Total amount excluding VAT
• VAT rate and amount
• Total amount including VAT

Even if you are not VAT registered, a professional invoice should include most of these details.

What to include#

Your details#

• Business name and logo
• Address
• Phone and email
• VAT number (if registered)
• Bank details for payment

Customer details#

• Customer or company name
• Billing address
• Their reference or purchase order number (if they have one)

Invoice information#

• Unique invoice number
• Invoice date
• Due date
• Job or quote reference

Example invoice structure#

INVOICE

Invoice no: INV-0042
Date: 7 September 2026
Due: 21 September 2026

FROM:
[Your business name]
[Address]
VAT no: [If applicable]

TO:
[Customer name]
[Address]

Job ref: JOB-0042

DESCRIPTION OF WORK COMPLETED:
[Summary of completed work]

| Description          | Qty | Unit price | Total    |
|---------------------|-----|------------|----------|
| [Work item 1]       | 1   | £XXX.XX    | £XXX.XX  |
| [Materials]         | -   | £XX.XX     | £XX.XX   |
| [Additional work]   | 2hr | £XX.XX     | £XX.XX   |
|---------------------|-----|------------|----------|
| Subtotal            |     |            | £XXX.XX  |
| VAT (20%)           |     |            | £XX.XX   |
| TOTAL DUE           |     |            | £XXX.XX  |

PAYMENT DETAILS:
Bank: [Bank name]
Sort code: XX-XX-XX
Account: XXXXXXXX
Reference: INV-0042

Payment due within 14 days of the invoice date.

Tips for getting paid faster#

1. Invoice immediately. The day the job is done, not the end of the month.
2. Make payment easy. Bank details on the invoice, or a card payment link.
3. Set clear terms. 14 days is standard for domestic work.
4. Follow up promptly. A friendly reminder at day 7 helps.
5. Keep records. Track what is paid and what is outstanding.

For the rules on late payment interest and deposits, read invoice payment terms for UK tradespeople.