Free quote template for tradespeople

What to include in a quote#

Header information#

• Your business name and logo
• Contact details (phone, email, address)
• Company registration number (if applicable)
• Date and quote reference number

Customer details#

• Customer name
• Site address (if different from the contact address)
• Contact information

Quote details#

• Clear description of the work to be done
• Itemised breakdown (materials and labour)
• Unit costs and quantities
• Subtotal, VAT (if registered) and total

Terms and conditions#

• Quote validity period (typically 30 days)
• Payment terms
• Warranty information
• Any exclusions or assumptions

Example quote structure#

QUOTE

Quote ref: Q-0042
Date: 7 September 2026
Valid for: 30 days

FROM:
[Your business name]
[Address]
[Phone] | [Email]

TO:
[Customer name]
[Address]

DESCRIPTION OF WORK:
[Detailed description of the work to be carried out]

BREAKDOWN:
| Description          | Qty | Unit price | Total    |
|---------------------|-----|------------|----------|
| [Item 1]            | 1   | £XXX.XX    | £XXX.XX  |
| [Item 2]            | 2   | £XX.XX     | £XX.XX   |
| Labour              | 4hr | £XX.XX     | £XXX.XX  |
|---------------------|-----|------------|----------|
| Subtotal            |     |            | £XXX.XX  |
| VAT (20%)           |     |            | £XX.XX   |
| TOTAL               |     |            | £XXX.XX  |

TERMS:
- This quote is valid for 30 days
- 50% deposit required to secure the booking
- Balance due on completion
- All work guaranteed for 12 months

Tips for effective quotes#

1. Be specific. Vague descriptions lead to disputes.
2. Itemise costs. Transparency builds trust.
3. Include timescales. When can you start? How long will it take?
4. Follow up. Don't just send it and forget it.

For the full walkthrough, read how to write a quote as a tradesperson. If you are VAT registered, the VAT guide covers what has to appear on the paperwork.